Starkville Area Arts Council offers a number of programs and submission opportunities, from the annual Cotton District Arts Festival to period calls for submissions posted throughout the year. All applications are now taken online - no more postage, no more CDs or DVDs, and no more printing and lost materials!

Submission requirements vary for each program. So, be sure to read all instructions (and make sure you are submitting to the right program)!

Join our newsletter list, or check here from time to time, to see what calls may be open.

PLEASE NOTE: Submittable is best viewed on a desktop or through the Submittable App.

COMMUNITY ENGAGEMENT: SAAC is an equal opportunity organization. We do not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, operation of programs, and provision of services. We are committed to providing an inclusive and welcoming environment for the public, all members of our staff, volunteers, vendors, and artist communities.

We expect all SAAC & CDAF board members, volunteers, participants, vendors, and grantees to follow the same community-engagement policy.

$15.00

This application is for consideration as an ARTISAN VENDOR at the Starkville Derby. The 2024 Starkville Derby is set for May 4, 2024. This event is a fundraiser for the Oktibbeha County Humane Society and features primarily a Dachshund race. This year, SAAC has partnered with the Derby to assist with artisan and food vendors to add a stronger artisan presence to the event. The Artisan Area at the Starkville Derby is sponsored by Modern Woodmen Starkville.


DEADLINE TO APPLY IS FRIDAY, MARCH 15 AT MIDNIGHT. PLEASE READ ALL RULES BELOW BEFORE APPLYING. 


COMPLETION OF THIS FORM DOES NOT GUARANTEE ACCEPTANCE. IF ADMITTED, you will receive a SECOND FORM to pay your booth fee (separate from the $15 non-refundable application fee). No admitted vendor will be allowed to set up until booth fees are paid.


FEES

  • $15 non-refundable application fee (goes to SAAC to pay for this platform)
  • $35 for 1 booth (10'x10' sized booth)
  • $70 for 2 booths (sized 20'x10')
  • Limit of 2 booths per vendor. All booth fees go to Starkville Derby in support of the OCHS

RULES


ELIGIBILITY: 

  • Items offered for sale must be the original work of the Artist and must be representative of that described in the application. Original artwork is defined as both handmade and/or the repurposing of items which results in the creation of new and unique works of art. Must show signs of artistic enhancement. NO craft kits allowed. Items containing collegiate or organizational logos and emblems are not allowed including items containing the Starkville Derby logo or name.
  • Juried selection of artists is based on creativity, quality, and originality. Items offered for sale must be original work of the Artist and must be representative of that described in the application. Mississippi Craftsman Guild members are automatically accepted when the application is postmarked by the entry deadline. Entry requirements must still be met, including photographs and payment of the booth fee.
  • IMPORTANT NOTE: Starkville Derby is a family-friendly event. All sold items must be considered "PG" and cannot contain any political materials, endorsement, or candidacy. Animal sale is also prohibited at this event. Any person selling any of these items will not be considered and/or removed from the event.


DEFINITIONS

  • Items offered for sale must be original work of the Artist and must be representative of that described in the application. Vendors may not sell arts and crafts created by others. Items brought to the festival must be items in the same family or category of those that were submitted in the application photos. Additional items are prohibited and are grounds for removal. NO craft kits allowed. Vendors may not sell any item that was made from a pre-packaged arts and craft “kit”, such as models, rugs, paint by number, etc.
  • Items containing collegiate or organizational logos and emblems are not allowed. Any item that requires licensing by a third party is prohibited. Therefore, arts and crafts that contain college or organizational logos, emblems, or mascots cannot be sold at the festival. This includes all Mississippi State University emblems and logos, as well as those of other colleges, universities, national sports organizations, or corporations (e.g. Coca-Cola, etc.) as well as items containing the Starkville Derby logo or name. To clarify, items that have a connection to any university, business, or organization, are using a college, organization, or business logo as a selling point, and the vendor is attempting to profit from the use of such, is prohibited. For instance, using licensed fabric that is printed with the MSU logo to make quilts or items explicitly featuring the Starkville Derby to sell is prohibited. However, using plain maroon fabric with no logo or emblem or a Dachshund by itself is permissible.
  • Juried Selection of artists is based on creativity, quality, and originality. Final selection of artisans is based on the artistic creativity, originality, and quality presented in the written description and accompanying photographs submitted in the vendor application. Vendors selling items for or pertaining to pets or dachshunds specifically are encouraged.


Categories: The following is a list of Arts and Crafts items that are considered appropriate. Note that this is only a guide and is not all-inclusive, nor is it an automatic acceptance. For the purpose of completing the application, items that are designed to serve a utilitarian purpose generally fall into the traditional crafts category, including furniture, wooden spoons, bird feeders, wind chimes, boxes, basketry, clothing, candles, soap, etc.

  • Paintings– Original (oil, acrylic, water, mixed media, and other) on canvas, wood, paper, and recycled objects. Framed prints must be signed and numbered; commercial prints (not signed or numbered) may be sold separately (in bins). All prints must be clearly marked as reproductions. If selling prints, remember that a good mix of original paintings along with prints is desired, for example, a booth might have a balanced assortment of 20 original paintings hanging and flip bins containing 10 prints of each.
  • Sculpture– (metal, wood, glass, mixed media, other). Three-dimensional art objects made with any type of material whose prime purpose is aesthetic and not so much utilitarian or functional.
  • Graphics(Drawing, Printmaking, Calligraphy, and Photography)
  • Drawings– Original (pencil, pen and ink) on paper. Framed prints must be signed and numbered; commercial prints (not signed or numbered) may be sold separately (in bins). All prints must be clearly marked as reproductions. If selling prints, remember that a good mix of original drawings along with prints is desired.
  • Calligraphy– Original hand lettering on paper or canvas. Framed prints must be signed and numbered; commercial reproductions (not signed or numbered) may be sold separately (in bins). All prints must be clearly marked as reproductions. If selling prints, remember that a good mix of original drawings along with prints is desired.
  • Printmaking– Block prints, screen prints, typography - hand pulled prints, and other types of individually created prints on canvas or paper
  • Photography– Artist’s original photographic prints; including black & white, color, or enhanced.
  • Ceramics– All clay-based art and craft - hand thrown or built (mold-made ceramics must be labeled).
  • Jewelry – All types and materials.
  • Traditional Craft – includes all craftsmanship items that are designed mostly to serve a utilitarian purpose. Examples include but are not limited to:
  • Woodworking – furniture, boxes, pens, spoons, birdhouses, toys, etc.
  • Furniture– all materials,
  • Fiber/Fabric – handcrafted garments, millinery items, knitted items, crocheted items, bows, etc.
  • Decorative Art- Basketry, Stained Glass (sun catchers, windows, boxes), Pressed Flower Art, Paper Crafts (Origami, hand-made paper & books); Gourd Art, Wind chimes.
  • Other: Candles, Soap, Condiments, etc. - There are a limited number of booths available for items that are in the “Other” category.
  • Condiments: These are items such as dip mixes, sauces, and honey. All items must be pre-packaged, recipes and packaging must be original and proprietary of the vendor, and all items must meet federal, state, and local health regulations.

For all other food-based items, such as baked goods, cookies, crackers, etc., and ready-to-serve or pre-packaged foods, please refer to the Food Vendor application.


ADDITIONAL INFORMATION

  • The Starkville Derby may request the removal of any items that differ from the application submitted and accepted or any items or displays that are inappropriate to the event. Accepted artisans who do not comply with policies within this application risk not being invited back or accepted in the future. The Starkville Derby reserves the right to make final interpretations of all rules.
  • ARTISAN OBLIGATIONS - Only Artists accompanying their original work may participate in the festival. Booth displays must remain intact until the show ends. Each booth must be manned at all times during the festival. Artisans should be prepared in case of inclement weather conditions.
  • TAXES – Each exhibitor is responsible for collecting their own sales. More information on the collection of sales tax will be provided at a later date
  • APPLICATION FEES (if applicable) ARE NON-REFUNDABLE. No fees (application fees or booth fees) will be refunded for any artist vendor who is reselling product made by someone else.
  • BOOTHS - Booth fees are $35 per booth (limit of 2 per vendor). Booth size is 10’ x 10’. Artisans must provide their own booth structures (i.e. tent), and are not to exceed the allowed space. We expect to accept 60-80 artisans for this event. Any structures should be safe and adaptable to any surface irregularities in the streets and adjacent areas of the Cotton District. Weights are recommended for all canopies. The Starkville Derby or Starkville Area Arts Council is not responsible for the loss or damage of items. The Main Contact Artist will receive a notification letter and booth package. Artists may purchase more than one booth. All fees MUST be paid before vendors receive their booth assignments. Booth assignments are first-come-first-serve. Final booth locations and instructions will be provided through Submittable prior to the event. Booth locations are the sole discretion of the Starkville Derby Artisans committee.
  • SETUP: The duration of the Derby depends on the timing of the Baseball game on the MSU campus on the same day. More information on setup times will be provided at a later date. 


If you still have eligibility questions after reading these instructions, please send an email to arts@starkvillearts.org. If you have technical issues, contact Submittable by clicking the "?" in the upper right or lower left of the form.

$15.00

This application is for consideration as a FOOD VENDOR at the Starkville Derby. The 2024 Starkville Derby is set for May 4, 2024. This event is a fundraiser for the Oktibbeha County Humane Society and features primarily a Dachshund race. This year, SAAC has partnered with the Derby to assist with artisan and food vendors to add a stronger artisan presence to the event.

DEADLINE TO APPLY IS FRIDAY, MARCH 15 AT MIDNIGHT. PLEASE READ ALL RULES BELOW BEFORE APPLYING.

COMPLETION OF THIS FORM DOES NOT GUARANTEE ACCEPTANCE. IF ADMITTED, you will receive a SECOND FORM to pay your booth fee (separate from the $15 non-refundable application fee). No admitted vendor will be allowed to set up until booth fees are paid.


 

FEES

  • $15 non-refundable application fee (goes to SAAC to pay for this platform)
  • $35 for 1 booth (20'x10' sized booth)
  • +$15 for each additional 10’
  • $25 Half Booths - 10' X 12' (pre-packaged food vendors only) NO ELECTRICITY 
  • All booth fees go to Starkville Derby in support of the OCHS

RULES


 

Our mission is to provide attendees with a quality food and drink experience from local vendors. The goal is to recruit food vendors that offer quality products, unique menu items, and a diverse variety of culinary options that appeal to all festival attendees. Consistent with the artisan guidelines, no two vendors are alike.


 

The Starkville Derby is open to existing restaurants, food trucks, and community market/festival food vendors. All new vendors are subject to approval by the Derby Committee. You will be contacted by a committee member ASAP after your application has been submitted with more information regarding the approval process.


 

  • Primary Menu Item(s) Approval- In an ongoing effort to keep the selection of food items diverse, all primary menu items must be approved by the Derby committee. Priority regarding menu items will be given to vendors that have participated in the last Starkville Derby. New food vendors must present menu items that are not already being offered by veteran food vendors. We have found that this approach HELPS ALL FOOD VENDORS AND IMPROVES THE QUALITY OF THE FESTIVAL.
  • Beverage Sales - All food vendors are permitted to sell any sort of specialty drinks such as: lemonade, brewed iced tea, coffee, etc.
  • Alcohol Sales -  Alcohol is permitted with vendors with a permit or businesses located on University Drive. If you sell beer without a permit, then you will bear full responsibility for any penalties assessed to The Starkville Derby or OCHS. Please let us know if you have any questions.
  • Booths - Standard food vendor booth size is 20’x12’ for $35. Trailers deeper than 12’ are not allowed. Additional 10’ of space can be added for an additional $15.  Half Booths - 10' X 12' (pre-packaged food vendors only): $25. Electricity WILL NOT be available for these spaces.
  • Set Up / Take Down - The duration of the Derby depends on the timing of the Baseball game on the MSU campus on the same day. More information on setup times will be provided at a later date. 
  • Garbage and Garbage Disposal - the Derby will provide trash cans throughout the festival area. You are required to bring at least one large trash container and liners for your area. These will be emptied during the day by volunteers, but you will be responsible for your final trash disposal. If trash, leftover food, cooking materials, etc, remain in your booth area after breakdown, a $100 cleaning fee will be assessed.
  • Sales Taxes - Each exhibitor is responsible for collecting their own sales. More information on the collection of sales tax will be provided at a later date
  • Permits, Health, and Fire Regulations - Safe serving practices are important! Hand washing, gloves, and applicable health permits are your responsibility. A health permit is not required, but please provide your current permit if you have it. Cottage Food bakers allowed! If you have an open flame in your booth you MUST have a fire extinguisher! Other Restrictions No food vendor merchandise (T-shirts, etc.) may be sold at vendor booths. Only Derby official merchandise is sold at the festival. 


If you still have eligibility questions after reading these instructions, please send an email to arts@starkvillearts.org. If you have technical issues, contact Submittable by clicking the "?" in the upper right or lower left of the form.

$1.00

Are you a potter, painter, photographer... or any other artist? Interested in a reading or a one-person show or submitting a mural?

SHARE YOUR WORK WITH SAAC!

Send us your best work (images you provide must represent the work you wish to submit). We'll take a look at what you've got and follow up with you if we see potential fit with one of our programs!

Starkville Area Arts Council